The Board of Directors aims to ensure that Shareholders are informed of all major developments.
Information is communicated to Shareholders as follows:
REPORTS TO SHAREHOLDERS
The Annual Report is distributed to all Shareholders (unless a Shareholder has specifically requested not to receive the Report). The Board ensures that the Annual Report includes relevant information about the operations of the Company during the year, changes in the state of affairs of the Company and details of future developments, in addition to the other disclosures required by the Corporations Act 2001.
The Half-yearly Report contains summarised financial information and a review of the operations of the Company during the period. Half-yearly reviewed Financial Statements prepared in accordance with the requirements of Accounting Standards and the Corporations Act 2001 are lodged with the Australian Securities & Investments Commission and the Australian Securities Exchange. The Financial Statements are sent to any Shareholder who requests them.
Regular reports are released through the Australian Securities Exchange and the media.
ANNUAL GENERAL MEETINGS
The Board encourages full participation of shareholders at the Annual General Meeting to ensure a high level of accountability and identification with the Company’s strategy and goals. The Company will use general meetings as a tool to effectively communicate with shareholders and allow shareholders a reasonable opportunity to ask questions of the Board of Directors and to otherwise participate in the meeting.
The external auditor of the Company will be asked to attend each Annual General Meeting of the Company and be available to answer shareholder questions about the conduct of the audit and the preparation of the auditor’s report.
The Company is committed to maintaining a Company website with general information about the Company and its operations and information specifically targeted at keeping the Company’s shareholders informed about the Company.
In particular, where appropriate, after confirmation of receipt by the ASX, the following will be posted to the Company website:
- Relevant announcements made to the market via the ASX;
- Media releases;
- Investment updates;
- Company presentations and media briefings;
- Copies of press releases and announcements for the preceding three years; and
- Copies of annual and half yearly reports including financial statements for the preceding three years.
While the Company aims to provide sufficient information to shareholders about the Company and its activities, it understands that shareholders may have specific questions and require additional information. To ensure that shareholders can obtain all relevant information to assist them in exercising their rights as shareholders, the Company has made available a telephone number and relevant contact details (via the website) for shareholders to make their enquiries.
The Company intends to keep a summary records for internal use of the issues discussed at group or one-on-one briefings with investors and analysts, including a record of those present (names or numbers where appropriate) and the time and place of the meeting.
REVIEW OF SHAREHOLDER COMMUNICATIONS
This Policy will be formally reviewed by the Board each year.